Privacy Statement

INFORMATION ABOUT US

Our site is owned and operated by Bidmatic Inc., is an US corporation headquartered in United States, Delaware, 16192 Costal Hwy, City of Lewes, County of Sussex, 19958 (also referred to as “Bidmatic”, “Bidmatic.io”, “we”, “our”, “us” etc.).

Our data protection officer can be contacted at legal@bidmatic.io

Bidmatic provides a software as a service digital advertising solution to businesses and agencies all over the world.

This Privacy Statement applies only to your use of our site and Services. It does not extend to any websites that are linked to from our site (whether we provide those links or whether they are shared by other users). We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy statements of any such websites before providing any data to them.

This Privacy Statement applies to:

• Our site visitors;
• Our customers (including their internal users);
• End-Users of our Customers who interact with our customers on their cookie profiles on advertising platforms,

(jointly referred to as “users”, “you”, “your” etc.)

Bidmatic recognizes your right to confidentiality and is committed to protecting your privacy. This Privacy Statement discloses what information we gather, how we use it, and how to correct or change it. You can expect to be hereby notified of:

• What personally identifiable information of yours is collected;
• Who is collecting the information;
• How the information is used;
• With whom the information may be shared;
• What choices you have regarding the collection, use and distribution of the information;
• What kinds of security procedures are in place to protect the loss, misuse or alteration of information under our control;
• How you can correct any inaccuracies in the information.

If any additional questions arise you should direct them to our data protection team reachable at legal@bidmatic.io

YOUR PERSONAL INFORMATION

All personal data is stored securely in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR) and California Consumer Privacy Act of 2018 (CCPA). For more details on security see section 4, below.

We use your data to provide the best possible services to you. This includes:

• Providing and managing your Account;
• Providing and managing your access to our site;
• Personalizing and tailoring your experience on our site;
• Supplying, personalizing and tailoring our services for your benefit;
• Responding to communications from you (to contact you about your account and provide customer support, including responding to your comments and questions);
• Keeping you informed about the service, features, surveys, newsletters, offers and events we think you may find useful or which you have requested from us AND/OR that you have subscribed to (you may unsubscribe or opt-out at any time by changing your email preferences link in our emails;
• Selling and marketing our services;
• Diagnosing your needs and problems, analyze trends, improve the features and usability of the services, and better understanding our customers and users;
• Analyzing your use of our site to improve your user experience;
• Identification when you login to your account.

We do not collect personal information when you visit our site unless you sign-up for a service, place an order, register, complete a survey or subscribe for newsletter.

In some cases, the collection of data may be a statutory or contractual requirement, and we will be limited in the services we can provide you without your consent for Us to be able to use such data.

When you sign-up for a service, we will ask you for the following personal information: name and e-mail address. We may use your personal information to contact you for account purposes.

When you place an order (upgrade to a paid version of software), we will ask you for the following personal information: name, e-mail address, mailing address, phone number, and banking details. This information is requested to verify your identity. This information is transmitted via a secure encrypted server using Transport Layer Security (TLS) encryption, more commonly known as HTTPS, the approved industry standard (see Security section below). We may use your personal information to contact you for account purposes.

When you submit feedback or questions via e-mail, or contact us for information about our Web site, we will request your name and e-mail address. We use this information solely to respond to your inquiries.

When you subscribing for a newsletter, we will request your name and email address. We use this information to provide you with the news and information according to your subscription.

All performance statistics and data is kept private and any personally identifiable data is not released to any of our partners without your permission. Occasionally, we may reference our own statistics, but the data will be an aggregate of our whole client base, and not identify any one party.

All personal information relating to our members and clients, including email addresses and personal information, is kept secure and confidential. We do not share, sell, rent or barter any identifiable personal information to any third party without your permission.

Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following grounds apply:

• You have given consent to the processing of your personal data for one or more specific purposes;
• Processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;
• Processing is necessary for compliance with a legal obligation to which we are subject; and/or
• Processing is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

DATA COLLECTION AND STORAGE

All the data collection on our site and through our products is carried out in a manner clear and transparent to our data subjects. Bidmatic does not affix any spybot or data collection software to any of its products.

We only keep your data for as long as needed to in order to use it for the purposes set in Section 2, and/or for as long as we have your permission to keep it. In any event, we are conducting an annual review to ascertain whether we need to keep your data. Your data will be deleted if we no longer need.

Bidmatic primarily stores data about customers and site visitors in the United States. To facilitate our global operations, the we may transfer and access such information from around the world, including from other countries in which we are operating. Some or all of your data may be stored or transferred outside of the European Economic Area (“the EEA”). If you are not accepting this, please refer to our data protection team with correspondent request. If we do store or transfer data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the EEA and under the GDPR. Such steps may include, but not be limited to, the use of legally binding contractual terms between us and any third parties we engage.

SECURITY

Data security is of great importance to us, and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through our site ad services.

Steps We take to secure and protect your data include:

• Access to the information stored within our servers is restricted to a limited number of our employees;
• We use industry best practices to keep any information collected and/or transmitted to the services secure. The site and our service are all secured by SSL protocol, which provides encryption to all data transmitted;
• We use Transport Layer Security (TLS) encryption, more commonly known as HTTPS, for all of the data that we send and receive. This ensures that all user data in transit is both safe and secure, and additionally only available to the intended recipients. This ensures that online transactions and the transmission of personal information such as credit card details are safe from third-party interception;
• Our servers are protected by a) firewalls establishing a barrier between our trusted, secure internal network and the Internet and b) IP restrictions, limiting access to allowed IPs;

• We use third-party vendors and hosting partners (such as AWS) to provide the necessary hardware, software, networking, storage, and related technology to run the Services. These vendors all offer best-in-class security, you can see Google’s security features here: https://cloud.google.com/security/; Amazon AWS security features here: https://aws.amazon.com/security/;

• We also use third party vendors to prevent attacks on the site or the services and destruction or theft of any data. Such vendors also monitor potential attacks to inform our customers in the event their content and/or any related data has been compromised;
• We review our information collection and processing practices periodically and will review and amend this Privacy Statement accordingly.

Notwithstanding the security measures that we take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to us data via the internet.

DATA SHARING

We may contract with third parties to supply services to you on our behalf. These may include payment processing, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, we will accomplish this only under your consent and take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law.

We may compile statistics about the use of our site including data on traffic, usage patterns, sales and other information. All such data will be anonymised and will not include any personally identifying information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used within the bounds of the law.

In certain circumstances Bidmatic may be legally required to share certain data, which may include your personal information, for example, where there is involvement in legal proceedings, where Bidmatic is complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made by the competent authorities.

TRANSFER OF CONTROL

We may, from time to time, expand or reduce our services and this may involve the sale and/or the transfer of control of all or part of Bidmatic. Data provided by users will, where it is relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Statement, be permitted to use the data for the purposes for which it was originally collected by Bidmatic.

In the event that any of your data is to be transferred in such a manner, you will not be contacted in advance and informed of the changes.

COOKIES

To better serve you, we use “cookies” to reduce the time required to login as well as for the continuous improvement of your user experience across our site.

We collect and process a variety of non-personally identifying information in order to prevent fraud and support and maintain a higher quality browsing experience for all users.

To know more about the way we process cookies and use such data, please refer to our Cookie Policy

YOUR CHOICE / OPT-OUT

Bidmatic provides you with the opportunity to remove your personal information from our database and opt out of receiving communications from us at any time. As well you’ve got an opportunity to update or change any information you previously provided. Please contact our data protection team with corresponding request at legal@bidmatic.io or perform an automatic cookie opt-out at our opt-out page.

YOUR RIGHTS UNDER GDPR

Under the GDPR, you have to following rights as a data subject:

• the right to request access to, deletion of or correction of, your personal data held by Bidmatic;
• the right to complain to a supervisory authority;
• the right to be informed of what data processing is taking place;
• the right to restrict processing of your personal data by Bidmatic;
• the right to data portability;
• the right to object to processing of your personal data by Bidmatic;
• the right to refuse automated decision-making and profiling.

To enforce any of the foregoing rights please contact our data protection team at legal@bidmatic.io.

In case any of your personal data is used by Bidmatic for the purposes of automated decision-making and those decisions have a legal (or similarly significant effect) on you, you have the right to challenge to such decisions under GDPR, requesting human intervention, expressing their own point of view, and obtaining an explanation of the decision by Bidmatic.

The right described in section however does not apply in the following circumstances:

• The decision is necessary for the entry into, or performance of a contract between the you and Bidmatic;
• The decision is authorized by law; or
• You have given your explicit consent for such automated decision-making.

We currently use NO automated decision-making for any purpose.

We currently profile your personal data for the purposes of marketing and advertising. Where we use your personal data for profiling purposes, the following shall apply:

• Clear information explaining the profiling will be provided, including its significance and the likely consequences;
• Appropriate mathematical or statistical procedures will be used;
• Technical and organizational measures necessary to minimize the risk of errors and to enable such errors to be easily corrected shall be implemented; and
• All personal data processed for profiling purposes shall be secured in order to prevent discriminatory effects arising out of profiling.

CHANGES TO THIS PRIVACY STATEMENT

We may change this Privacy Statement as we may deem necessary from time to time, or as may be required by law. Any changes in force will posted on our site in a timely manner and you will be deemed to have familiarized with this Privacy Statement during your first use of our site following the alterations published. We recommend that you check this page regularly to keep up-to-date.